Grants.gov has been designated by the Office of Management and Budget as the single access point for all grant programs offered by 26 federal grant-making agencies. These federal agencies have developed a common form, the SF424 (R&R) application form, in order to provide a consistent look and feel to grant applications across federal agencies. The goal of Grants.gov is to give applicants one convenient place to find and apply for grant opportunities.
Plans for Selected Federal Agencies
In December 2005, NIH and AHRQ began transitioning to the SF424 (R&R) forms and electronic submission through Grants.gov by research program and funding mechanism. The NIH submission schedule is available on their website.
HRSA no longer accept applications for grant opportunities in paper form. Applicants submitting new, renewal, and a selected number of continuation applications are required to submit electronically through Grants.gov for all opportunities posted after January 1, 2006. All applicants must submit in this manner unless the applicant is granted a written exemption from this requirement in advance by HRSA.
What Does This Mean for WCMC?
OSRA continues to guide the Weill Cornell Medical College research community in the transition from a paper-based grant application process to an electronic one by helping them acquaint themselves with the new forms, technology, and procedural changes involved in the quickly evolving electronic submission program of Grants.gov. OSRA will continue to provide information to WCMC through broadcast email messages and will post these messages on our website. We will also provide training sessions and materials throughout the transition process.
OSRA Procedure and Deadline Summary
The investigator prepares the application electronically and sends it to OSRA via an email attachment. OSRA submits the application on the investigator's behalf. Applications requiring electronic submission must be submitted to OSRA at least seven (7) business days prior to the sponsor's submission deadline. The application must be complete and final, with the exception of the science which may be a draft, and must be accompanied by all relevant internal paperwork. The final application, which includes the final scientific proposal or research plan, must be submitted to OSRA two (2) business days prior to the sponsor's submission deadline.
Grants.gov requires a one-time registration by the applicant organization, which has been completed by Weill Cornell Medical College. Principal Investigators (PIs), referred to as Grant Researchers in Grants.gov, do not register in Grants.gov. Michelle A. Lewis, Director, Research & Sponsored Programs, is the WCMC Authorized Organizational Representative (AOR) in Grants.gov.
Both institutions and PIs must complete a one-time registration in the eRA Commons. eRA Commons registration allows NIH and AHRQ to receive applications submitted through Grants.gov. It also provides a way for AHRQ and NIH to communicate electronically with registered users after submission. If you plan to submit a NIH application through Grants.gov and are not yet registered in the eRA Commons, please contact OSRA.
Using Adobe-based Application Packages to Submit to Grants.gov
To prepare to use the Adobe forms, please install a Grants.gov-compatible version of Adobe Acrobat Professional (9.2 for Macintosh and 9.4 for Windows) from ITS Downloads. Once Adobe Acrobat Professional is on your computer we recommend removing Adobe Reader and Standard and letting Adobe Professional take care of all your Adobe needs. If you have any difficulty installing, using, or removing these programs please contact the ITS Service Desk at 212-746-4878 or email@example.com. For more information on the Adobe application forms, see FAQs: Adobe Grants.gov Applications.
Locate the guidelines and the Adobe-based application package for your funding opportunity on the NIH eRA Commons. Click "Apply for Grant Electronically" within the specific instructions to download the grant application package and the NIH general instructions (SF424 (R&R) Application Guide). NIH applications with due dates on/after September 25, 2013, must be submitted using Adobe-Forms-C (except for applications for Fellowship, Training, Career Development and Small Business programs which will transition later).
Submitting to OSRA for Review and Approval
Once you have completed your application, look to the top of the package in order to finalize it. Click the "Check Package for Errors" button, correct any errors identified through this check, and then click the "Save" button. Your grant application package is now ready for you to send to OSRA for review and submission. Send it to OSRA as an email attachment by addressing the email to Grantsfirstname.lastname@example.org. If the attachment is too large to send through Outlook, please send it using the WCMC File Transfer Service.
OSRA also requires submission of the Electronic Routing Form (ERF) and other relevant internal paperwork in order to review and submit your application.
Applications submitted through Grants.gov must be error-free prior to the deadline. Correcting NIH eRA Commons-identified errors and warnings after the deadline is not an option. Changed/Corrected applications can be submitted BEFORE the deadline. Changed/Corrected applications submitted AFTER the deadline (to address system identified errors/warnings) will not be accepted.
Once OSRA submits an application on behalf of an investigator, OSRA and the PI will receive system-generated email messages regarding the progress of the application through the system. These messages are typically sent within two hours, but can take up to two days. Because it can take up to two days to be notified that an application has failed the validation checks, investigators must finalize applications in time to submit through OSRA, correct any validation errors, and resubmit through OSRA prior to the deadline. The final application, which includes the scientific proposal or research plan, must be submitted to OSRA two (2) business days prior to the sponsor's deadline. Please be aware that applications received by RASP after the two day deadline may not be accepted as "on time" by the sponsor.