Professor Red has three grants. She is the Director of a Program Project grant from NIH for 50% effort. She has 5% funding from an NIH grant that Assistant Professor Blue is the Primary Investigator. She also has 15% funding on a grant from a private foundation. The remaining 30% of her effort is funded by departmental and institutional funds for education and administrative work. She has an ITS Open Desktop that is paid 50% by her program project grant. This was listed in the budget submission as part of the original grant application. The remainder is billed to departmental funds as is her phone and blackberry.

Associate Professor Blue is 80% funded by the NIH grant with Professor Red. The remainder of his support comes from institutional funds for teaching and administrative work. He has an ITS Locked Desktop that is paid for by departmental funds. There is a virtual machine running on this desktop that is billed to the NIH grant on which he runs a custom application that analyzes gene sequences. His data is stored on ITS disks that are used exclusively for this study. They are billed to the grant. He has contracted with ITS to develop a laboratory web site. One special section of that site contains a collaborative space for use with colleagues from other universities who are also working specifically on this research. His department funds the general web site according to the negotiated agreement with ITS. A small percentage of an ITS FTE was listed in his grant budget and justified in the application for her to set up security and maintain the grant‐specific collaboration software.

Assistant Professor Green is 65% clinical. She has 10% funding on a clinical trial funded by a drug company and 10% funding on Associate Professor Blue's NIH grant. The remaining 15% of her salary is funded by departmental and institutional funds for education and administrative work. She has a locked desktop that is billed to her clinical account. She also has to have a virtual machine on this desktop that she uses exclusively for running Prof. Blue's software. The fee for this VM is billed to the grant. She has a second virtual machine she uses to run the software provided by the drug company to enter clinical trial related data. That machine is billed to the trial's account. She uses Haiku on her iPhone and accesses Epic from home and frequently uses the library at home as well for both clinical and research reasons. She charges her phone, iphone, and Haiku fee to her clinical account. The department pays for her to have a higher level email account.

Ezra is a research assistant working for Professor Blue. 75% of his effort is funded by his NIH grant. The remainder of his work is for various duties as assigned. He has an ITS Open Desktop running Professor Blue's software as well as software for various other special projects. His desktop fee and phone are paid for by departmental funds.

Tony is an administrative secretary supporting all three of these faculty members. Her phone, desktop, and email fees are paid by the department.

Carol is an administrative secretary who is funded 100% on Professor Red's program project grant. Her desktop, phone, and other fees were all listed in the grant budget and are all charged to that grant.

(Please note that ITS can only accept a single fund number per device or user to have services billed for. Splitting of charges across multiple funds must be handled by the client department.)