Skip to main content

more options


Guidelines for Proposals Involving Both Campuses

Weill Cornell Medical College is a unit of Cornell University, but because we are administratively separate and have separate research and financial systems there are certain steps - similar to those associated with a subcontracting institution - that need to be followed to ensure that each campus's needs are accommodated. The relationship is called a collaboration, not a consortium. The contract document is called a Memorandum of Understanding (MOU). Please review the procedures described below and summarized in the attached flow chart.

Proposals with Ithaca Campus as the Lead Campus/Administering Office:

Budgeting

The budget is developed with Weill Cornell's expenses rolled-up into the overall budget, using the appropriate campus-specific rates. Each site receives its respective F&A. Since no subcontract is involved, Ithaca does not collect F&A on the first $25K of the WCMC's direct cost. A separate budget needs to be prepared with the expenses broken down by campus to facilitate campus review. Please see the Sample Budget for more information.

Routing

Weill Cornell Campus: At least 7 business days before the WCMC PI needs to submit documents to Ithaca, the WCMC PI needs to route internal documents, budget,scope of work, and any additional documents requested by Ithaca to WCMC RASP, using the normal review, compliance, and approval processes. The WCMC PI will transmit the approved budget and other required documents to Office of Sponsored Programs/Ithaca (OSP) for inclusion in the proposal.

Ithaca Campus: The Ithaca PI needs to route his/her Form 10 and application to OSP, using the normal review, compliance, and approval processes.


Proposals with WCMC as the Lead Campus/Administering Office:

Budgeting

The Ithaca PI should prepare a budget with the appropriate Ithaca campus rates. The Weill Cornell PI will incorporate this budget into the overall budget, using the appropriate campus-specific rates. Each site receives its respective F&A. Since no subcontract is involved, Weill Cornell does not collect F&A on the first $25K of the Ithaca's direct cost. A separate budget needs to be prepared with the expenses broken down by campus to facilitate campus review. Please see the Sample Budget for more information.

Routing

Ithaca Campus: The Ithaca PI needs to route his/her Form 10, budget and scope of work to OSP, using the normal review, compliance, and approval processes. OSP will transmit the approved budget to Weill Cornell PI for inclusion in the proposal.

Weill Cornell Campus: At least 7 business days before the external submission deadline, the Weill Cornell PI needs to route internal documents and application (including Ithaca's portion) to Weill Cornell RASP, using the normal review, compliance, and approval processes.


Need Help? All OSP GCOs should be able to help you, and the best place to start is with your GCO or the Sponsored Financial Services accountant for the particular source. You may also contact Mary-Margaret Klempa, OSP Director (mk636@cornell.edu, 607 255-2939) or Amy Lane, Assistant Director, Office of Sponsored Research Administration, (aaz2001@med.cornell.edu, 646 962-8287) for assistance.